New York City · Venue & Event Planning

Event planning in NYC,
starting with the room.

We find the venue, then line up the caterers, bar, DJ, AV and everyone else your event needs. One team, one conversation, from the first inquiry to the last case out the door.

Start Planning → Browse Venues

No booking fees · Usually a reply within one business day

How it works

Tell us about the event

Date, headcount, format, budget and what the night needs to feel like. A few lines is enough to start.

Get a shortlist that fits

Within one business day we send rooms that fit, with real rates, minimums and what the full day costs. Then we set up walkthroughs.

We line up the rest

Once the room is booked, we bring in the vendors and keep them on schedule through load-in, the event and breakdown.

What we handle

Take the venue on its own, or hand us the whole event. Either way you deal with one team and vendors we have worked with before.

Gala dinner tables in blue light beneath the hanging orb light installation

Venue matching

Rooms matched to your guest count, format and budget, checked against the practical stuff: load-in, power, bar rules, noise and timing.

Pictured: The Glasshouse

Long dinner tables under hanging art in the Tribeca dining loft

Catering and bar

Caterers and private chefs that fit the venue’s kitchen and rules, plus bar service sized to your guest count.

Pictured: Private Dining Loft in SoHo

Seated dinner in the main hall with a band on the stage

DJ, sound and music

DJs, live acts and sound systems scaled to the room, whether it needs background music or a full dance floor.

Pictured: Angel Orensanz Foundation · Photo: Orensanz Events

Presentation in the Immersive Studio with a speaker on stage and slides projected across the walls

AV, lighting and projection

Screens, microphones, lighting and projection for presentations, launches and anything that needs to look good on camera.

Pictured: The Immersive Studio

Dance floor under the domed ceiling lit in purple and blue with cocktail tables around it

Photo and video

Photographers and video crews for coverage, content and recaps.

Pictured: Rainbow Room · Photo: Rockefeller Center

Long banquet table with gold centerpieces running down the Arcade under blue light

Florals, rentals and decor

Florals, furniture, linens, staging and signage, delivered and set before guests arrive.

Pictured: 583 Park Avenue

Lounge seating and a central bar set on the patterned carpet under tall arches

Staffing

Servers, bartenders, coat check, security and door staff.

Pictured: Cipriani 42nd Street · Photo: Cipriani / Hechler Photographers

Night party on the flight deck with string lights, a stage and a lit dance floor

Permits and insurance

Certificates of insurance from every vendor in the form the venue asks for, plus city permits when the night spills onto the sidewalk or street.

Pictured: Intrepid Museum

Evening gallery event in the Tribeca loft with screens on stands

Day-of coordination

Someone on site who knows the plan and handles the run of show, so you can host instead of managing vendors.

Pictured: The Greenhouse Loft

A vendor list built over 30 years

Our team has been producing events for 30 years. Every caterer, bar team, DJ, AV crew, photographer, florist and rental house we have worked with in that time is in our vendor database, with notes on what they do best, what they cost and which rooms they know.

That means we don’t start a search when you book. We pick from people we have already worked with, matched to your room, your headcount and your budget. We know which caterers can run a dinner out of a warming kitchen, which crews can load in through a freight elevator, and who handles a late change without a fuss.

Have a vendor you already love? Bring them. We’ll check them against the venue’s rules and build the plan around them.

Why the venue comes first

Most event problems start with a room that was picked before anyone checked what the event needed. A caterer arrives to find no kitchen. A DJ finds the building cuts music at 10. A 4-hour party gets booked into a room with a 10-hour minimum, because nobody said the minimum covers load-in, setup and breakdown too.

We plan the other way round. We run events every week at our own building in Tribeca, so we check a room against the plan before you book it: where vendors load in, what the kitchen can do, how late sound can run, and what the full day really costs. Then the vendors we bring in already know what they are walking into.

Planning something?

Send us the date, headcount and a few lines about the event. We’ll come back with rooms that fit and how we’d put the rest together.

Start Planning →